§ 1 - General information

1. Website waysconf.com (hereinafter referred to as: the “Website”) is run by DesignWays Conf spółka z ograniczoną odpowiedzialnością with its registered seat in Kraków (zip code: 31-539) at Powstania Warszawskiego 15, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for Kraków-Śródmieście in Kraków, XI Division of the National Court Register under the following KRS number: 0000774156, having the following tax ID number [NIP]: 6772442132, with a share capital in the amount of PLN 10,000.00; e-mail address: hello@waysconf.com (hereinafter: the “Personal Data Controller”).
2. As part of the Website's activities, data of the Website's users may be collected, processed and used (hereinafter referred to as: the “Users”), including personal data.
3. Users’ data may be collected as a result of their voluntary submission by Users (e.g. when purchasing goods on the Website or using the contact form) or the use of cookies.

§ 2 - Definitions

1. The personal data controller of Users’ personal data is DesignWays Conf spółka z ograniczoną odpowiedzialnością with its registered seat in Kraków  (zip code: 31-539) at Powstania Warszawskiego 15, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court for Kraków-Śródmieście in Kraków, XI Division of the National Court Register under the following KRS number: 0000774156, having the following tax ID numeber [NIP] no.: 6772442132, with share capital in the amount of PLN 10,000.00; e-mail address: hello@waysconf.com.
2. The Users’ personal data relates to data such as: their first name, surname and e-mail address, bank account number, as well as their address and NIP (where the invoice is issued). If necessary, the Personal Data Controller may process other data if they are necessary for the purposes for which the Personal Data Controller processes such data.

§ 3 - Legal basis of data processing

The Personal Data Controller through the Website will collect and further process personal data:

1. Based on Article 6(1)(a) of the GDPR for the purpose of:some text
   1. Using the image of participants

Personal Data Controller has the right to use the image of participants based on the terms described in Terms & Conditions | WaysConf. The use of the image will be carried out until the consent is withdrawn.

2. Based on Article 6(1)(b) of the GDPR for the purpose of:some text
   1. Preparing and concluding a contract

The data provided in the WaysConf 2024 - Connecting Minds, Sharing Knowledge (hereinafter referred to as the Conference) purchase form is processed for the purpose of taking actions aimed at concluding a participation agreement in the Conference, including enabling payment through the functionalities provided by third parties. In this case, the processing of personal data is carried out based on Article 6(1)(b) of the GDPR. If payment is not made, the data will be immediately deleted, and the registration process for the Conference will be withdrawn.

2. Performance of the agreement

The collected personal data will be used to properly perform the agreement, including informing about any changes and news related to the Conference.

3. In order to provide IT services

In the case of opting for online participation in the Conference, the collected data will be used to prepare tools that will ensure online access to the Conference content.

4. In order to process complaints

In case of reporting inconsistencies with the content of the contract, the processing of personal data will aim at considering the reported complaint and its handling. Data collected for the above purposes will be processed for no longer than 3 years from the year following the year in which the Conference took place.

3. Based on Article 6(1)(c ) of the GDPR for the purpose of fulfilling tax and accounting obligations, to which Personal Data Controller is obligated.

In this case, the collected personal data will be processed for the period required by tax law, but no longer than 5 years.

4. Based on Article 6(1)(f) of the GDPR for the purpose of:some text
   1. Broadcasting the Conference
      In this case, processing of personal data will be carried out for the purpose of broadcasting the relations of the Conference and informing about the course of the Conference in the media, including social media, which constitutes a legitimate interest of the Personal Data Controller.
   2. Pursuing or defending claims

If such a need arises, Personal Data Controller will process any collected personal data for the purpose of pursuing or defending claims, which is a legally justified interest of Personal Data Controller

3. Direct marketing

Collected data, especially the email address, may be used by the Personal Data Controller for direct marketing of its goods and services.

4. Communication with interested parties

Processing of personal data related to any communication initiated by you, for example, to obtain information about organised events, Conferences, statutory activities, or services, is a legally justified interest of Personal Data Controller associated with providing a response to the question asked or resolving the matter with which the interested party has approached us.

5. Statistical data and satisfaction survey

Collected data may also be processed for analytical and statistical purposes and customer satisfaction surveys, which constitutes a legally justified interest of Personal Data Controller

Data collected for the above purposes will be processed until their achievement or until the legal basis for processing expires.

§ 4 - Transfer of data

1. The Personal Data Controller may make the Users’ data available to its subcontractors (entities, which services are used for processing purposes) such as service and IT solutions providers and other users to the extent necessary for the performance of the contracts specified in the Terms and Conditions.
2. The Personal Data Controller can use IT service providers based in the USA, i.e. outside the European Union. Therefore, the User’s data may be transferred there. The Personal Data Controller uses the services of entities that process personal data on the basis of Standard Contractual Clauses adopted by the European Commission, referred to in Article 46 of the GDPR, concluded between the Personal Data Controller and such entities.

§ 5 - User’s rights

1. The data subject shall have the following rights:
   1) the right to access the personal data provided and the right to receive their copy;
   2) the right to rectify personal data;
   3) the right to delete personal data;
   4) the right to request the limitation of personal data processing;
   5) the right to transfer personal data;
   6) the right to object to the processing of the personal data provided;
   ‍ 7) the right to lodge a complaint with the supervisory authority.
2. In order to exercise any right referred to hereinabove, the User may address a written request to the Personal Data Controller to the following address: DesignWays Conf. spółka z ograniczoną odpowiedzialnością with its registered seat in Kraków  (zip code: 31-539) at Powstania Warszawskiego 15,  or by e-mail to hello@waysconf.com
3. Providing personal data is voluntary, but failure to provide them will make the contracts or take other actions taken by the Personal Data Controller impossible to execute.
4. The Personal Data Controller shall ensure the protection of the personal data processed. In particular, the Personal Data Controller applies appropriate technical safeguards and organisational measures to ensure the protection of personal data processed, corresponding to the risks and categories of data subject to protection. In particular, the Personal Data Controller protects data against unauthorised access or appropriation by an unauthorised person, processing in violation of the Act and alteration, loss, damage or destruction.

§ 6 - Cookies

1. As part of the Website's activities, cookies are used in the User’s end devices. The use of cookies should be understood as their storage and access by the Personal Data Controller.
2. Cookies are IT data, in particular text files, which are stored in the User’s end device and are intended for the use of websites. Cookies usually contain the name of the website from which they originate, their storage time on the end device, content (e.g. share identifiers) and a unique number.
3. Cookies are used to:
   1) adjusting the content of the Website to the User’s preferences and optimising the use of pages. These files, in particular, allow to recognise the User’s device and properly display the Website, adjusted to his individual needs and preferences;
   2) creating statistics and analyses concerning the use of the Website.
4. The Website uses two basic types of cookies: "session" cookies (session cookies, session storage) and “permanent” (persistent cookies, local storage). Session cookies are temporary files that are stored on the User’s end device until the session expires (e.g. leaving the Website, their deletion by the User, or turning off the software). Persistent cookies are stored in the User’s end device for the time specified in the cookie file parameters or time of their removal by the User.
5. The use of cookies does not cause any configuration changes in the User’s end device and software installed on this device.
6. The default settings of web browsers usually allow cookies to be stored on the users' end devices of websites. However, these settings may be changed by the User.
7. The User has the possibility to determine the conditions for the use of cookies through the settings of the software (web browser) installed on his/her end device. The change may consist of a partial or total limitation of the ability to save cookies on the user’s end device.
8. The Personal Data Controller informs that in accordance with the provisions of the Telecommunication Law, the end-user’s consent to storing information or gaining access to information already stored in the end-user’s telecommunications end device may also be expressed by the user through the settings of the software installed in the end device used by him/her. Therefore, if you do not wish to give such consent, you should change your browser settings.
9. Detailed information on how to change your browser settings related to cookies and delete them can be obtained on the official website of a specific browser. In particular, the above information can be found at the following web addresses:
   
   1) Firefox browser;
   
   2) Chrome browser;
   
   3) Microsoft Edge browser;
   
   4) Opera browser;
   
   5) Safari browser.

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